City of Holts Summit

Tornado Shelter Operations Plan

 

 

Weather Condition Definitions & Actions to Be Taken

 

Tornado Watch

A tornado watch means that conditions are favorable for the development of a tornado/hurricane in the area and indicates the possibility of tornado development. The on-duty police officer or his/her designee will monitor the weather through the available resources, and local television broadcast.

When a tornado watch has been issued, the on-duty police officer or his/her designee shall ensure that the Shelter Team is on alert for developing warnings.

Tornado Warning

A tornado warning means that a tornado has actually been spotted or is strongly indicated on radar. When a tornado warning is broadcast, the on-duty police officer or his/her designee shall notify all shelter management, and the shelter will be opened.

The on-duty police officer or his/her designee will activate the severe weather warning sirens to notify our city that a warning has been issued, and for our residents to seek shelter immediately.

Shelter Management Team Activation Tasks:

Upon a tornado watch the on-duty police officer or his/her designee will notify available employees to be on alert and ready to open the shelter. If the watch turns to a warning, the on-duty police officer or his/her designee  will contact the local Emergency Management Agency to sound the cities severe weather sirens.

When residents enter the shelter, the on-duty police officer or his/her designee will take their names, provide them with the rules of the shelter, and will keep track of when they arrive and leave.

The shelter will be secured for the storm and a law enforcement officer will be present to aid in parking, or other problems that may occur. The storm will be monitored by the on-duty police officer or his/her designee using the available weather resources.

The on-duty police officer or his/her designee will continually monitor the weather through available resources such as the Callaway County Emergency Operations Center, or by radio, or television broadcast. The on-duty police officer or his/her designee will determine when the occupants can safely return home by this assessment.  After the event the on-duty police officer or his/her designee will close the shelter and make sure the facility is vacated and secure.

The on-duty police officer or his/her designee  will notify the Site Coordinator of all issues, supplies used, building needs, and they will address the issues and restock items for the next use.

 

Shelter Management Team Member Assignments:

Equipment and Facility Manager - The equipment manager and assistant will ensure that they understand how to operate all shelter equipment, and keep it in good repair. They will maintain and update the shelter with an inventory checklist of emergency supplies.  They will also maintain the generator and check the ventilation and lighting. In the case of defective equipment or equipment that needs upgrading, the manager will notify the site manager for necessary corrections. Purchasing supplies, maintaining storage, keeping inventory, or replacing outdated supplies will also be done by manager.  After the shelter has been used he/she will replenish supplies to pre-established levels and make sure the facility has been cleaned.

 Emergency Management Director - The EMD will organize and coordinate the shelter plan. They will be responsible that the proper personnel are in place to facilitate and implement this plan.  The EMD will ensure the shelter management team is aware of their roles and responsibilities before, during and after the activation of the storm shelter.

Staffing Coordinator – The staffing coordinator will ensure that the on-duty police officer or his/her designee is certified as a first responder to address minor medical issues, first aid, and they will also be CPR certified. If the shelter has an occupant with serious medical issues, then the site coordinator will have an ambulance with paramedics stationed at the shelter, and they will remain until the occupant leaves.  The staffing coordinator will also ensure that the on-duty officer has additional staffing if needed based on call-load and response needs.  The staffing coordinator will ensure the on-duty police officer or his/her designee understands where to find all supplies and how to operate all shelter equipment.

Records Coordinator - The records coordinator will ensure that all records pertaining to the activation of the shelter will be recorded and returned to the proper department in order to keep records of activations and utilization of the facility.

 On Call Employee Coordinator - The On Call Employee Coordinator will ensure that any available staff is contacted and made available for service in case of an emergency when contacted by any member of the Shelter Management Team.